Town of Lexington

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TOWN OF LEXINGTON

COUNCIL MEETING MINUTES

October 15, 2015

Council Member present; Mayor A. Arnspiger, Councilor B. Beard and Councilor Deona Siex.

Council Member absent; Councilor Sheila Miller

Employees Present; K. McCabe

Employees absent; None

Volunteers Absent; Fire Chief C. Sumner

Community Members present; Pam Weed, Dorothy & John Edwards, Rick Smith, MC Planning Director Carla McLane

Public Hearing was called to order at 6:30pm by Mayor Arnspiger.

Pledge of Allegiance was recited

Note: If “motion carried” is stated, everyone approved.

Mayor A. Arnspiger read Ordinance 2015-1 in full.  Mayor A. Arnspiger asked if there was anyone who wanted to speak in favor of Ordinance 2015-1.  Pam Weed spoke in favor of ordinance 2015-1.  Dorothy Edwards spoke in favor of opting out, stating the town should go along with what the county did. Mayor A. Arnspiger asked if there was anyone against Ordinance 2015-1, no one came forward.  Mayor A. Arnspiger asked if any of the council member would like to speak in favor or against the ordinance.  Being no further discussion on the ordinance, Mayor A. Arnspiger asked for a motion on Ordinance 2015.  Councilor B. Beard made a motion to enact Ordinance 2015-1, An ordinance to opt out of marijuana activities including both medical and recreational operations as allowed under section 133(2), Chapter 614, Oregon laws 2015 (Enrolled House Bill 3400) and for the recorder to submit copies to Oregon Health Authority and Oregon Liquor Control commission,  Councilor D. Siex seconded the motion,  yea votes Mayor A. Arnspiger, Councilor B. Beard and Councilor D. Siex.  Na’s  none,  motion carried.  Unanimous vote, this ordinance will become effective in 30 days, or November 14, 2015.

Conditional Use Permit CUP-N-319, to allow a Fire Station and Town Hall in an area zoned for Light Industrial Use.  Mayor A. Arnspiger asked for staff to provide a report, MC Planning Director Carla McLane on recorder K. McCabe behalf provided the staff report. 

 

Mayor A. Arnspiger asked if there was any questions for the staff, Councilor B. Beard made a comment, should move forward with the approving the CUP. Mayor A. Arnspiger asked for public testimony in favor of or against.  John Edwards asked for a word change in Article 5 Section 5.20(H) the word “should” to “shall”.  It was agreed to change the wording.  Being no more public testimony, public hearing was closed. 

 

Councilor B. Beard made a motion to allow a fire station and town hall in an area zoned for light industrial use and to have Mayor A. Arnspiger to sign CUP –N-319 and change word on page 4, Article 5 Section 5.20(H) from “should” to “shall”, councilor D. Siex seconded the motion, motion carried.  Motion Carried. 

 

Minutes from September 9, 2015. Mayor A. Arnspiger asked if there were any changes or corrections to the minutes.  Councilor B. Beard made a motion to accept the September 9, 2015 minutes as written.  Councilor D. Siex seconded the motion,  motion carried.

 

Approval of September 2015 Financial Report;

Mayor A. Arnspiger asked about the Pendleton Plumbing bill, it was for the backflow testing. Recorder McCabe made a transfer from the checking account to the savings account in the amount of $20,000. 

Councilor D. Siex made a motion to accept Sept. 2015 Financials, Councilor B. Beard seconded the motion, motion carried.

 

Approval of the October bills.

Councilor D. Siex made a motion to accept the October 2015 bills, Councilor B. Beard seconded the motion, motion carried.

 

Maintenance Report, nothing to report.

 

Delinquents accounts discussed on Tuesday Oct 13, 2015. Letters have been sent to 7 delinquent accounts. 

 

Fire Department Report;

                1948 Fire Truck, Councilor B. Beard will get with Charlie Sumner to set a price and get pictures of the wooden ladder.  Then Councilor B. Beard will contact the buyer of the truck to verify he is still interested in the ladder.  Councilor B. Beard will report at the next council meeting.

Burn ban has been lifted as of October 7, 2015.

 

Old Business;

                Park;  Gave Jay Keithley a deposit of 1933.94 on 9-25-15 to get started with building of the picnic structure.  Building inspector approved the building site, this week the post holes were filled with concrete. 

 

Installation of water meter at Victor Klinger’s property.

 

Mayor A. Arnspiger asked that naming of the park be on the November’s agenda, the council will take action on naming the park.

 

New Business;

Discussion of MDC Loan. Mayor A. Arnspiger informed the council of the MDC loan will be paid off in February 2016.  Council will need to discuss at the next meeting what to do with the $12 user loan fee.  Increase the base rate or leave as is. 

 

Urban Growth Area Management Agreement; Carla gave some background information why there is a joint management agreement between the five communities in Morrow County and Morrow County.  A template of the UGAMA was presented to the council.  The Lexington council can choose to enter into an agreement with the county, or enter into an agreement to purchase services from the county, more directly planning services.  This would be on a fee based service.  Other items built into the agreement are; contract with the county to assist with long range planning, updating development code, comprehensive code, updating the transportation system plan.  What the joint management agreement sets out is how we deal with land in the UGB, then explains how we deal with other development issues that may arise between the county and Town of Lexington.  A discussion will continue over the next two months on the UGAMA. 

 

Executive Session on Oct 8, 2015 to review the applications for the position of maintenance person.

 

Councilor B. Beard made a motion to hire Rick Smith as the maintenance person, Councilor D. Siex seconded the motion, motion carried.  Mayor A. Arnspiger abstained from any discussion or voting in this matter. 

 

Councilor B. Beard made a motion on the hiring of Rick Smith be completed on the stipulation the DMV driving record being clean. Councilor D. Siex seconded, motion carried. 

 

Councilor D. Siex made a motion to adjourn the meeting, Councilor B. Beard seconded the motion.

 

Respectfully Submitted

 

Kevin McCabe

Recorder