Town of Lexington

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TOWN OF LEXINGTON

COUNCIL MEETING MINUTES

November 10, 2015

Council Member present;  Mayor A. Arnspiger, Councilor B. Beard and Councilor Sheila Miller.

Council Member absent; Councilor Deona Siex

Employees Present;  K. McCabe & Rick Smith

Employees absent;  None

Volunteers Absent; Fire Chief C. Sumner

Community Members present; Dorothy Edwards, Shirley McCarl,  MC Planning Director Carla McLane & Stephanie Loving

Public Hearing was called to order at 7:00pm by Mayor Arnspiger.

Pledge of Allegiance was recited

Note: If “motion carried” is stated, everyone approved

First on the agenda is a public hearing on two public actions.  First action is CP-001 is to become concurrent with the county on the UGB, and CP-002 is rezoning of Tax Lot 100 within the city limits.

 

CP-001 is to recognize the adoption by Morrow County of Comprehensive Plan and UGB zoning and amend the Town’s Comprehensive Plan Map designation from Residential to Industrial, and to apply the Rural light Industrial Zoning designation to apply upon annexation. 

 

CP-002 To change the Comprehensive Plan Map Designation from Residential to Industrial and apply the Rural Light industrial zoning designation to land within the town limits.   

Carla explained the two staff reports at length.  She pointed out the agencies that were notified in CP-001 and CP-002 which are;  Department of Land Conservation and Development, Oregon Department of Transportation, Department of Environmental Quality, Morrow County Assessor, Morrow County Public Works and Watermaster.   Carla finished the two staff reports and opened the floor to questions from the councilors;  there were none.  We then opened up the public hearing to public testimony in favor or against the two actions.  There was no testimony in favor or against the two actions. 

Mayor Arnspiger closed the public hearing on CP-001 and CP-002. 

 

Councilor B. Beard made a motion to recognize the adoption by Morrow County of Comprehensive Plan and UGB zoning and amend the Town’s Comprehensive Plan Map designation from Residential to Industrial, and to apply the Rural light Industrial Zoning designation to apply upon annexation and direct the staff to bring back the adopting ordinance for CP-001 at the December council meeting.  Councilor S. Miller seconded the motion, motion carried. 

 

Councilor B. Beard made a motion to Change the comprehensive plan map designation from residential to industrial and apply the rural light industrial zoning designation to land within the town limits and direct the staff to bring back the adopting ordinance for CP-002 at the December council meeting.  Councilor S. Miller seconded the motion, motion carried. 

 

Public Hearing was adjourned at 7:20pm. 

 

Regular Council meeting started immediately after the public hearing. 

 

Councilor S. Miller made a motion to accept the minutes from the October 13, 2015 meeting.  Councilor B. Beard seconded the motion, motion carried.

 

Councilor S. Miller made a motion to accept the minutes from the October 15, 2015 meeting.  Councilor B. Beard seconded the motion, motion carried.

 

Councilor S. Miller made a motion to accept the October 2015 financials, Councilor B. Beard seconded the motion, motion carried. 

 

November Bills-  

Recorder McCabe stated there are some changes to the way payroll is processed, we will be utilizing direct deposit within QuickBooks.  The time cards are approved by two councilors, by email, prior to submitting the direct deposit file.  This is more efficient way of processing payroll, as the recorder doesn’t have to track down signers to get checks signed.  The other change is payment to CIS for health insurance, this will be and direct debit from our checking account.  This is a fixed monthly expense, must be paid by the 10th of every month to avoid a late fee.  Much better way of making payment. 

Councilor S. Miller made a motion to accept the November bills, Councilor B. Beard seconded the motion, motion carried. 

 

Maintenance Report

Well is back up and running, new pipe and new pump.  It is pumping at 460 gpm.  All the equipment is moved to the shop, inventory of tools has been completed.  Insulated the town’s water meters.  Leak on F Street is in process of being fixed.  Rick tried put a band-aid but did not work.  Councilor S. Miller stated, when the water is shut off in the area of this leak, when the water is turned back on, to do it slowly as it will rattle the water pipes of some of the residents.  Need to locate some of the shut off valves in the area of F Street.  Ford pick up needs new tires, service Ford Pick-up, backhoe and generator at the well.  Need to send a thank you to Lexington Pump, Columbia Basin Electric, Roger Schoonover. 

Rick will bring back a quote for tires on the Ford pick-up at the December council meeting. 

 

Delinquent Accounts;  There are six delinquent accounts in the amount of $260.41. of the six there will be no issues collecting. 

 

Fire Department.  Councilor B. Beard needs to get with Charlie Sumner to get a picture of the wooden ladder and decide on a price for the ladder.  It goes with the 1942 fire truck. 

 

Old Business;  Mayor A. Arnspiger wanted to make it part of the record that she abstained from any decision on hire Rick Smith as the maintenance person. 

 

Park update,  Jay Keithley has completed the park, the structure is built and all the concrete work is complete.  Waiting on the final invoice to make sure it comes in as agreed.  The park will need some top soil brought in to decrease the step up to the concrete.  Silver Creek gave a rough quote of $250 per truck load.  Will check the budget and make sure we have enough.  The written report to WCVED needs to be completed by December 31, 2015.  In the report , it will be noted the grass will be seeded in the spring.

 

Discussion of MDC loan.   Recorder McCabe provided the council with a document detailing what the average income, expenses and net income from the water fund has been for the past 5 years.   The MDC loan will be paid off in February 2016.  What should become of the $12 loan fee is the question.  Councilor S. Miller stated “she would like to see the basic rate raised to $45, rather than having the rate stay at $33 then increase it the near future.  Citizens of Lexington are used to paying the $45, this would keep their budget the same.  Council would like to see an article in the December Newsletter and January Newsletter about raising the rates and looking for citizen input. 

 

Urban Growth Area Management Agreement.  At the November meeting of the Morrow county citizens economic development task force meeting, all five communities of Morrow County discussed this agreement.  Carla McLane with the Planning Department working to get an agreement with all the communities so the management of the UGB is consistent with the cities and the county.  At the next meeting of the MCCEDTF we will complete the discussion, then present the agreement to the council and sing the agreement. 

 

New Business

Naming of the Park.  There were four names submitted for the park, Grist Mill Park, The Bunchgrass, William Penland Park, and The Paddock.   Councilor B. Beard made a motion to name the park The Grist Mill Park, Councilor S. Miller seconded the motion, motion carried.   

 

November Election;  Fire Department Local Option Levy.  There were 51 yes and 16 no votes. 

 

Other Business;  Maintenance computer is out of service.  We were able to pull off the documents from the hard drive and place them on a thumb drive.  We will need to purchase a computer for Maintenance.  Councilor B. Beard made a suggestion to purchase an external hard drive to back up the PC.  Recorder will research pricing for new pc and bring back in December. 

 

Councilor S. Miller made a motion to increase the Capitalization from $1000 to $5,000.  Councilor B. Beard seconded the motion, motion carried. 

 

Recorder McCabe brought up a suggestion about getting an agreement with Cemetery District to use the districts well in case of an emergency.  Recorder McCabe will contact them and get their thoughts on the issue. 

 

Shirley McCarl is asking for help from mayor Arnspiger to get Fire Chief’s Sumner motivated to get a tree out of the creek.  Mayor Arnspiger stated she would contact Fire Chief Sumner and find out what his plan is for this project. 

 

Being no further business, councilor B. Beard made a motion to adjourn the meeting, councilor S. Miller seconded the motion. Motion carried. 

 

Respectfully Submitted

Recorder K. McCabe