Town of Lexington

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TOWN OF LEXINGTON

April 14, 2020 MINUTES

 

Councilors present at the April 14, 2020 meeting:  Bobbi Gordon, Bill Beard, Will Lemmon, Curtis Thompson.     Mayor Juli Kennedy was also present.

Employees present:  Scott Lamb, Denis Lien

Community members present:  Kevin McCabe

Meeting of April 14, 2020 was called to order at approximately 6:30 by Mayor Juli Kennedy.

Pledge of Allegiance was recited.

Note:  when “motion carries” is stated, everyone approved.

Minutes for March 2020:  Motion to approve by Councilor Beard. Seconded by Councilor Lemmon.  Motion carries.

Mayor’s Message:   Mayor Kennedy has been in touch with the resident that has complained of the smell of their water.  Since chlorination has started there has been no further problems with the smell.  She also stated that she intends to email Morrow County regarding the $55,000 Morrow County grant for both 2019 and 2020.  2019 to inquire as to whether we can still obtain the grant as it appears that no one asked for the grant  in 2019 even though it was ear marked for the Town of Lexington and 2020 to formally ask for the funds.  She also reported that she is inquiring as to how to dispose of the burned out motor home that is still sitting along Arcade Street.

Recorder Report:  Denis Lien reported that only item out of the ordinary was that State of Oregon Transit Tax was submitted incorrectly for the 2018 and 2019 tax years and he had to submit amended tax forms for each quarter as well as amended year end transit tax forms.

Maintenance Report:  See the copy of Maintenance report included with these minutes.

Fire Department Report:  Charlie Sumner reported that fire hydrants need to be flushed often, especially at the dead ends to continue to move the chlorine through the system.  If it sits too long it will build up and could become an issue.

Old Business: 

Budget Committee Meeting:  The first budget committee meeting was held on April 13, 2020.  An initial budget statement was offered by Bobbi Gordon.  There were several items that were brought forward from the committee and will require corrections to be made.  It was reported that our FY 2019 audit report is still not completed and those numbers required to be on the budget document are not yet available.  Two items of interest needed to purchase this year are a new mower/tractor and a newer maintenance truck.

Small City Allotment Grant:  Mayor Kennedy is working with the maintenance department in obtaining information for the grant.  She intends on applying for the grant soon.

New Business:

Resolution 20-3:  Allowing employee Lien authorization to use and sign for Visa transactions for the Town of Lexington. 

WCVEDG Grant: Council decided that grant request would be for a new storage overhang at the city shop.  The grant application was presented to the council and council wishes to submit.

CCR Certification:  The annual CCR certification for our water supply is due to go out to the residents.  The Council decided that a mailing to all water accounts and posting at town hall and at the post office will serve as proper notice.

Election and bonds:  Councilor Gordon reminded all three of the other council members and our Mayor that they need to be aware that they need to be on the ballot on November if they wish to continue serving in their respective positions.  Charlie Sumner also indicated that the Fire Department bond will need to be on the ballet as well.

Scott Lamb, maintenance, proposed a question regarding heat for the back up generator as it appears it does not do well in cold weather.  Councilor Beard suggested taking a look at the pressure on the line as this might keep the generator from firing as well.  Mayor Kennedy suggested maintenance to look into costs associated with heat for the generator.

Public Comments, Concerns, Questions:

Mayor Kennedy stated that she is still looking at the issue of the burned house.

Kevin McCabe presented a letter to the council regarding the goat issue he has with adjoining resident Ashley Zimmerman.  (letter included with these minutes).  Councilor Gordon is concerned with enforcing the issue due to so many other residents being affected by such action.  It was suggested that Mayor Kennedy approach Ms. Zimmerman with an offer to allow two goats while finding a different residence balance of the goats.

Delinquent Accounts:

Recorder was instructed to send out one shut off letter to an account holder in excess of 90 days in arrears.

Financial Reports and Bills:  Motion was made by Councilor Gordon, seconded by Councilor Beard to approve the financial reports and bills as presented.  Motion Carries.

Motion by Councilor Gordon to adjourn meeting, seconded by Councilor Lemmon.  Motion carries.

Meeting was adjourned by Mayor Kennedy at approximately 7:45 pm.