Town of Lexington

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Council Meeting Minutes


 

TOWN OF LEXINGTON

COUNCIL MEETING MINUTES

SEPTEMBER 10, 2012

 

Council Members Present:  Mayor Jean Brazell, Councilor Billee Owen, Councilor Annette Sherman, Councilor Kirk Looslie Councilor Will Lemmon

 Council Members Absent: Councilor Will Lemmon

 Employees Present: Recorder Burch, Maintenance Follett

 Community Members Present: John Edwards, Dorothy Edwards, Shirley McCarl, Lori McCabe, Liesl Follett and Bev Steagall

 Note if motion carries, all council members present voted “yes”.

 Mayor Brazell called the meeting to order at 7: 15 pm.

 Pledge of Allegiance was recited.

 Minutes: Mayor Brazell quickly updated several things from the previous meeting. Signs are up in the park now. Our community service person is working on the tables and benches at the park.

The puncture vine is still being worked on daily. Some spots still need to be sprayed and burned. We talked about a website and Dee had some concerns about the cost of one. She did some research and found a place to build a website that will only cost us seven dollars a month. The marketing and tourism group we have been working with really wanted us to have a website so people could find us. She is currently building it. She will show the site after the meeting.

 Councilor Looslie made motion to allow Recorder Burch to build and maintain a website for the Town at a cost of $7.00 per month. Councilor Sherman seconded and motion carried.

 Mayor Brazell and Dee went to the bank and looked in the safety deposit box. All that was in the box were truck titles for the Fire Trucks and the original paperwork for the Town’s CD. No micro fiche was found. So the box was closed out. At the last meeting there was a question about the upcoming election and terms of office. Recorder Burch talked to the County Clerk about the issue and found out that position #4 should have been a 2 year term at the last election not a 4 year term. This election will stay as advertised in the paper one 4 year and one 2 year term. At the 2014 election 3 councilors will run with 2 four year terms and 1 two year term.

 Councilor Looslie made motion to accept the August 13, 2012 minutes as presented. Councilor Sherman seconded and motion carried.

 Financial Report: The cash summary sheet was not in the financial report this month due to the fact that Recorder Burch had not received the statements from Morrow County for 2 of the accounts.

 Councilor Looslie made motion to accept the financial reports for August as presented. Councilor Sherman seconded and motion carried.

 September Bills: Councilor Owen asked about what was the MCGG bill. Recorder Burch gave her the breakdown as follows: Water Fund Equipment Repair= 42.89, General fund Building Maintenance = 139.79, Water System maintenance = 84.79, Fire Hall Building Fund = 50.55 & Street Maintenance = 27.80

 Councilor Owen made motion to approve paying the September bills as presented. Councilor Looslie seconded and motion carried.

 Fire Department Report: Chief Sumner had no report and was working in the new building. The old building is empty now and the demolition is underway. Still some painting to be done in the new building and the septic alarm system needs to be re-done. The Mayor asked about putting a sprinkler system next to the new building where grass will be planted over the drain field. It is a large area and would be a lot of work to keep water by hand. Tim estimated cost for the sprinkler system would be $800.00. Councilor Looslie wanted to know where the money would come from to pay for it. The Mayor stated that she felt this was still part of the building project. She also stated that there was $9420.00 left in the budget. Councilor Owen asked what other things were going to need to come out of that money. Mayor Brazell stated we needed some small stuff, a shower curtain, refrigerator, washer, gravel & the last small payment to Cleary for baseboards and 2 loads of gravel which will come to about $3395.00.

 Councilor Owen made motion to allow Maintenance Follett to install a new sprinkler system at the new Fire Hall for the cost of $800.00. Councilor Sherman seconded and motion carried.

 Maintenance Report: There was a 43,000 gallon difference between what we pumped and what we billed for. The water sample came back negative for total coliform so it appears the new mixer system at the reservoir is working. Replaced water meters at Hunt’s rental and Dan Marshall’s house. Moved the rest of the stuff from the old fire hall to the new one. Currently working on the demolition of the old building. The bell from the old station has been taken off the building and placed in storage. Waiting for CBEC to come and shut off the power to the old building so the rest of the fixtures can be removed.

 Mayor’s Report: No one attended the mayor’s meeting this last month. We have been invited to attend City Hall week in Pendleton on September 17, 2012. The water alarm is not working at this time due to no antenna and the telemetry needs to be reworked. It was decided to shut off the extra phone line that was dedicated to this alarm until it is put back online. Recorder Burch has Federal Jury Duty on September 17, 2012 unless it is cancelled.

 New Business: Maintenance Benefit Cap Increase: Maintenance Follett’s medical insurance has gone up to $518.60 per month. This is $18.60 above the current $500.00 per month cap. At this time council needed to decide to either raise the cap or have Tim pay the difference per month. Councilor Owen asked why it went up and it was explained that medical goes up every year and this year it pushed it up over the cap. The councilors discussed what they wanted to do. After discussion it was decided to raise the cap to $600.00 per month.

 Councilor Owen made motion to increase the monthly employee benefit cap from $500.00 per month to $600.00 per month. Councilor Sherman seconded and motion carried.

 Old Business:  Burn Ordinance – at the last meeting Chief Sumner asked the council to look over Heppner’s burn ordinance and decide if we wanted to put one in place. Mayor Brazell asked if everyone had looked it over. She stated that some things would have to be changed in order for it to work for Lexington. It was then discussed if it would even be worth doing as we really have no money to pay for enforcement. The issue was tabled for now.

 Councilor Owen made motion to adjourn the meeting. Councilor Looslie seconded and motion carried.

 Meeting was adjourned at 7:55 p.m.

Respectfully submitted by:

Dee Burch

Town Recorder

Town of Lexington

 

 


 

TOWN OF LEXINGTON

COUNCIL MEETING MINUTES

AUGUST 13, 2012

 

Council Members Present:  Mayor Jean Brazell, Councilor Billee Owen, Councilor Annette Sherman, Councilor Kirk Looslie and Councilor Will Lemmon

 Council Members Absent: None

 Employees Present: Recorder Burch, Maintenance Follett

 Community Members Present: John Edwards, Dorothy Edwards, Shirley McCarl, Charlie Sumner, Liesl Follett, Bev Steagall, Edith Papineau and Earl Papineau

 Note if motion carries, all council members present voted “yes”.

 Mayor Brazell called the meeting to order at 7:03 pm.

 Pledge of Allegiance was recited.

 Minutes: Mayor Brazell quickly updated several things from the previous meeting. The letter requested by Dave DeMayo for support of the Horseshoe Bend Project was sent to the National Guard. Nothing more was heard back about the water deposit refund that was discussed at July’s meeting.

Councilor Lemmon made motion to accept the July 9, 2012 minutes as presented. Councilor Looslie seconded and motion carried.

 Financial Report:

 Councilor Lemmon made motion to accept the financial reports for July as presented. Councilor Looslie seconded and motion carried.

 August Bills:

Councilor Lemmon made motion to approve paying the July bills as presented. Councilor Looslie seconded and motion carried.

 Money Market Account: It was discussed at this time that the Town was going to have to do something about cash flow. We had a lot of projects come to conclusion and all the bills came in at once. The Town has $53,200.50 in a Money Market account. This account is no longer making good interest so it was decided to place half of the finds in the checking account and half into a 3 or 6 month CD whichever yields better interest..

 Councilor Owen made motion to close the Money Market Account and to deposit half of the funds in the checking account and half of the funds into a 3 or 6 month CD whichever is better interest. Councilor Lemmon seconded and motion carried.

 The park project is almost complete. It had a final cost of $577.00. The signs are all done they just need to have the hangers put up so they can be installed. We have a community service person who intends to sand and paint the tables.

 Fire Department Report: We received a VFA grant for $2750.00. This however is a 50% match grant which the department intends to use for new fire hose. Chief Sumner stated that there is a lot of old equipment and turnouts that need to be gotten rid of instead of storing them any longer. Some of it is cool old nozzles and may be cool to display somewhere. The department went out 3 times over the weekend to the same place. Chief Sumner would like the council to consider a Burn Ordinance. Right now we have no way to enforce our burn ban as we have no ordinance in place. Council questioned whether we could enforce an ordinance since we do not contract with the Sheriff’s department. Chief Sumner was unsure about this issue. It was decided to have council look over a copy of Heppner’s Ordinance and discuss it at the next meeting.

 Maintenance Report: We billed for 4 million gallons of water. We pumped about 4 million fifty three thousand gallons so only had a loss of 53,000 gallons this last month which is a very small amount of loss. The reservoir project is complete. We won’t know if the new mixer system is working to correct the coliform problem until September after testing. Park grass is filling in nicely. Tim has been working on the Fire Hall painting the interior, digging trenches for water and hooking up the new water. Town Hall was painted with the help of Jean and Bev Steagall.

The stop sign at C Street and Arcade Street needs to be put back up again. It appears to have been hit with a trailer. Dee and Jean helped with some weed cutting on Main Street. Puncture vine is getting out of control again and will be worked on as time allows.

 Mayor’s Report: July 24th the Mayor and Bev Steagall attended the Willow Creek Valley combined strategic plan meeting it was an update meeting. It was geared at getting people to come to Morrow County. They still want us to get a website. The Mayor differed to Dee on this issue as she has limited experience with one. She asked the council what they wanted to do about one. We are on the Morrow County tourism website. Recorder Burch stated that she thought the Town did not have enough information to keep a full website going every month. It has an expense attached to it. Further research can be done. Mayors meeting was here the 25th of July. The major discussion was about the new wind farm that is going in. It was suggested that the Cities of Morrow County be at the bargaining table or all revenue will go to the county. August 7th was the LPSCC meeting. The Mayor provided the meal for the meeting. A recovering addict shared his story with the group. Next meeting focus will be how organizations can help addicts.

Trans Canada will be putting a new gas line in Morrow County from Ione to Boardman. The dip on F Street has been temporarily fixed with gravel. It has been said to the Mayor that MCGG would like a more permanent solution such as cold patch done. The Mayor told them that we are applying for an ODOT grant to repair the whole street not just that dip and it would not be a wise use of road funds to fix that dip if we can get a grant to fix the whole road. Councilor Lemmon asked about the grant. Recorder Burch stated that the application was done and on the agenda for approval. She also stated that you hear back pretty quickly if you get funding.

 New Business: ODOT Grant A letter will be sent along with the application for the Grant. A full copy of theletter & grant application can be viewed at Town hall.

Councilor Lemmon made Motion to apply for the SCA Grant in the amount of $50,000.00 to ODOT for repair of F Street. Councilor Looslie seconded and motion carried.

 Recorder Benefits: Health benefits were budgeted for Dee due to the fact that she has never taken benefits from the town in the last 5 years and may have lost her other source of benefits. She did not lose her health benefits but has asked council to allow her to use some of the benefit funds she is entitled to for a large dental expense. She is asking for $250.00 per month for the next 20 months.

Councilor Looslie made motion to allow $250.00 per month for the next 20 months for dental expenses for Recorder Burch. Councilor Lemmon seconded and motion carried.

 Old Business:  FH upgrades. At the last meeting Mayor Brazell asked that we do some upgrades to the New Fire Hall because we had around $20,000.00 left to spend. The upgrades we have gotten are a shower, utility sink in bay area with accessories, and a four foot wide cement walk around the building with 6 bollards to protect the front of the building. Total cost was $9071.00.

We have about $10,000.00 left for the project.

We had discussed whether we wanted to keep the siren in town or not. Gordon’s Electric gave an estimate of $2,200.00 to move the siren’s electronics from the Old Fire Hall out to the pole where the siren is located. Mayor Brazell asked council if they wanted to keep the siren. Council and local residents at the meeting felt it would be a good idea to keep the siren. They also felt Gordon’s estimate was way too high and asked Chief Sumner to get other estimates from local contractors.

 Additional things for the Fire Hall could be a refrigerator, washer and gutters along the front bay area. Jean had gotten a rough estimate from Seth Moses for $500.00 for the gutters. The refrigerator was about $450.00 and the washer around $900.00. These things will be discussed in more detail at the September meeting.

 

Our Ribbon Cutting ceremony will be held on Monday August 20th, 2012 @ 6:30 pm. There will be refreshments served.

 Safety Deposit Box: The safety deposit box key was located. New signature cards were signed and Jean and Dee will go to the bank and open the box and see what is in it.

 Election Update:  Beverly Steagall is running for position #1 and Billee Owen is running for position #2. Mrs. Edwards raised a concern about why position #1 was only for 2 years. Recorder Burch explained that Annette was appointed to finish out Bill Beards 4 year term but had to be elected to finish the term and had decided not to run so there is still 2 years left on the term. Mr. Edwards then raised a concern about having 3 councilors coming up for re-election in 2014. This would throw the councilors out of rotation. Recorder Burch stated that she did not know why and that she would look into the issue.

 Councilor Lemmon made motion to adjourn the meeting. Councilor Looslie Seconded and motion carried.

 

Meeting was adjourned at 8:15 p.m.